Free fillable fax cover sheet template online

What is a cover sheet?

A fax cover sheet is the first page of a fax. It tells the recipient who the fax is from, who it is for, and what it is about. Much like the front of an envelope.

A typical cover sheet includes the sender's name, the recipient's name, a subject line, the number of pages, and a short message.

Why do you need one?

When a fax arrives at an office, several people may share the same fax machine. A cover sheet helps staff identify who the fax is for and route it to the right person or department.

Cover sheets are especially important when sending faxes to:

• Government offices and public agencies
• Hospitals, clinics, and medical offices
• Courts and legal departments
• Insurance companies
• Large companies with shared fax lines

Without a cover sheet, your fax may be delayed or delivered to the wrong person.

What goes on a cover sheet?

A standard fax cover sheet typically includes:

• Sender information: your name, company, phone number, and email
• Recipient information: the recipient's name and company
• Subject: a brief description of what the fax is about
• Message: a short note or instructions (optional)
• Urgency: normal, urgent, or confidential
• Page count: so the recipient knows if any pages are missing

All fields are optional. Fill in only what you need.

When is a cover sheet required?

Some organizations specifically ask for a cover sheet. If you are sending a fax to a government agency, hospital, or court, check their instructions. They may require specific information such as a reference number or department name.

Even when not required, a cover sheet is good practice. It makes your fax look professional and helps ensure it reaches the right person.

How unofax makes it easy

unofax includes a built-in cover sheet that you can add to any fax, for free. When you send a fax, simply tick "Add cover sheet" and fill in the details you need:

• Sender: name, company, phone, fax, and email
• Recipient: name and company
• Subject and message
• Urgency level (normal, urgent, confidential, or for review)

All fields are optional. Fill in only what you need. The cover sheet is added as the first page of your fax automatically. The date, recipient fax number, and page count are filled in for you.

The cover sheet is always free, regardless of the destination country.

Download the fax cover sheet template as a PDF

Prefer a file over filling in online? Download the fillable PDF template and type directly into the fields on your computer (Acrobat Reader, Preview on Mac, or any modern browser). Then save, print, or send it as an email attachment.


The template is available in 12 languages. Field labels, urgency levels, and headings are already translated:

• English (International): fax-cover-sheet-en.pdf
• English (US): fax-cover-sheet-en-us.pdf
• German: fax-cover-sheet-de.pdf
• French: fax-cover-sheet-fr.pdf
• Spanish: fax-cover-sheet-es.pdf
• Italian: fax-cover-sheet-it.pdf
• Dutch: fax-cover-sheet-nl.pdf
• Swedish: fax-cover-sheet-sv.pdf
• Japanese (日本語): fax-cover-sheet-ja.pdf
• Korean (한국어): fax-cover-sheet-ko.pdf
• Chinese, simplified (简体): fax-cover-sheet-zh-cn.pdf
• Chinese, traditional (繁體): fax-cover-sheet-zh-tw.pdf

All templates are free, privacy-friendly (no trackers, no login), and in A4 format.